PDF version of the Delegation Request Form

“Delegation” is the term used to define the process whereby an individual or group appears before Council in order to make a presentation, enter a request for action, update Council on activities, or to provide further information on an issue currently before Council for a decision. 

The process is governed by the rules set out in the Council Procedure Bylaw.  The following is the procedure for a member of the public to request to appear as a delegation: 

  1. Submit the Delegation Request Form through the website no later than 4:00 pm on the Thursday prior to a regularly scheduled council meeting.
  2. The Administrator will review the application and reach out for any questions that need to be clarified. 
  3. Once all information is received, your delegation will be assigned an appropriate date. Every effort is made to assign a date as soon as possible, depending on various factors. The Administrator will respond to the request by telephone or e-mail, advising of the date of the Council meeting when they are scheduled and the time they should appear. 
  4. The presentation is limited to 10 minutes, regardless of the number of people in the delegation. 
  5. The Administrator must be in receipt of any presentation materials by the agenda deadline.  
  6. Names of people present at council meetings will be recorded in the meeting minutes.

    Applicant Name(s):

    Organization (if applicable):

    Requested Meeting Date:

    Contact Email:

    Phone Number:

    Mailing Address, Civic Address, and/or Land Location:

    Nature and Brief Description of your Request:

    How would you like to attend the meeting?
    In PersonOther (Please Specify)